By-laws of the Work Group Genealogy Schleswig Holstein
(Arbeits-Gemeinschaft Genealogie Schleswig-Holstein e.V.)

1 Name, domicile, fiscal year
The association bears the name "Arbeits-Gemeinschaft Genealogie Schleswig-Holstein" (English as above) and is referred to in the by-laws as AGGSH e.V.
Following entry in the register of associations it acquired the addendum "e.V." (reg'd.) Domicile of the association is Neumuenster. The fiscal year equals the calendar year.

2 Association objective
(1) The objective of the AGGSH e.V. is the general and scientific research in the fields of history, genealogy and census registry using the means and help of electronic data processing.
(2) The goals set by the by-law are realized in particular by:
2.1 Intense joint research into emigration from Schleswig-Holstein and publication of results.
2.2 Transcribing of Schleswig-Holstein census registers, to be freely and publicly available.
2.3 Promoting genealogical and historical research in all countries, particularly in co-operation with German-Danish, German-American and German-Australian parties.
2.4 Intense co-operation with the departments of Schleswig-Holstein universities as well as the federal, communal and parochial archives.
(3) The AGGSH e.V., domiciled in Neumuenster, endeavours to disseminate knowledge of the history of emigration, to transcribe census registers, to promote genealogy. The association pursues exclusively nonprofit projects conforming to the official section of the Tax Code of exemptions.
The association operates on a nonprofit basis and pursues primarily projects within its own field of interest.
Assets of the association can only be used for purposes authorized by the by-laws. Members do not receive any financial support from the assets of the association. No one may be compensated for expenses which are not germane to the role of the association or which are unusually high .

3 Independence
The tasks of the association are free from partisan or religious ties. The association adheres expressly to the Fundamental Law of the Federal Republic of Germany.

4 Membership
(1) Natural as well as legal persons can become members of the association. A written application for membership will be ruled upon by the executive. Membership commences upon receipt of the executive decision. Upon becoming a member of the association the individual accepts the by-laws and undertakes to follow the by-laws and resolutions of the association.
(2) Rejection of an application for membership does not have to be rationalized. Membership in the association lapses upon resignation, death, expulsion, cessation of the judicial existence of a legal person or upon dissolution of the association.
Resignations take effect only upon written notice and three months before the end of the calendar year.
(3) A member can be expelled in case of a severe contravention of the by-laws, of the reputation and the goals of the association and failure of timely payment; this may be enacted by the membership assembly by virtue of a two-third majority acting on a proposal by the executive.
Prior to the resolution for expulsion the member is to be extended the opportunity to respond to the accusations with the directive to file an appeal within fourteen days of having gained knowledge thereof.
The decision of the membership assembly is final.
In the interval between the proposal by the executive and the resolution by the assembly the membership is held in abeyance.
(4) By recommendation of the executive, persons of merit may be appointed honorary members for life.

5 Membership fees
(1) The members are assessed an annual fee determined by the membership assembly. The fee is due each January or upon admission. Under special circumstances the membership assembly may impose an assessment of expenses.
(2) Apart from the regular fees, donations may be made. Upon confirmation of the nonprofit status by the fiscal authorities, the donor is issued a tax receipt upon request.

6 Components of the association
The association is composed of:
- the membership assembly,
- the executive,
- the executive committee

$ 7 Membership assembly
A membership assembly must take place not less than once a year, during the first semester.
The invitation and agenda must be given in writing not less than four weeks before the date set.
The membership assembly is chaired by the chief executive of the association, in his absence by the deputy c.e.o. or a member of the executive.

$ 8 Extraordinary membership assembly
Upon resolution by the executive, arrived at by a simple majority of the executives present, an extraordinary membership assembly is to be convoked. The same applies if at least 10% of the ordinary members apply for this in writing, citing the rationale for the meeting. Invitation and execution are subject to the same rules that apply to the membership assembly.

9 Tasks of the membership assembly
(1) The following functions are subject to ratification by the membership assembly:
- review by the executive of the past calendar year;
- approval of the annual fiscal report following review of the audit by the auditor elected by the membership assembly and endorsement by the cashier;
- approval of the budget presented by the executive;
- legal discharge of the executive;
- election of the executive and the auditor;
- determination of the annual membership fee
- misc. items, if proposed by a member in writing to the executive not less than two weeks prior to the assembly;
(2) The membership assembly may decide the dissolution of the association, changes in the by-laws and expulsions according to 4 (3) by a two-third majority of those present, on other subjects by a simple majority of those present.
In general votes are open. A secret ballot is mandatory, though, if one of the members present should demand such a ballot.
An application is deemed defeated if the ayes and nays are even.
Each member has one vote.
Powers of attorney for other members are admissible with the proviso that no more than three votes may be held by one person.
(3) The membership assembly elects the members of the executive who have to be members of the association for a term of two years. Re-election is permitted.
The auditors may not be elected for two consecutive terms of office.
(4) a protocol is to be produced of the resolutions of the membership assembly which is to be signed by the chairman and the secretary as well as one ordinary member.

10 The executive committee
(1) The executive is composed as follows:
- the chief executive officer or president
- the deputy executive officer or vice president
- the cashier
- the secretary
- the speaker of the AGGSH forum.
(2) authorized representatives for the AGGSH e.V., each one individually, within the meaning of 25 of the German Federal Law are:
- the chief executive officer, a.k.a. president;
- the deputy executive officer, a.k.a. vice president in case he assumes the management of the association;
- the cashier jointly with one other member of the executive;
- the secretary jointly with one other member of the executive;
- the speaker of the AGGSH forum with one other member of the executive.
(3) The executive is responsible for all affairs of the association unless these are the reserve of the membership assembly. It handles current affairs and represents the association internally and externally. The executive remains in office until such time as new elections are held. The term of office of executives ends with the termination of membership,
The chief executive (president), in his absence the deputy executive (vice president) is responsible for the convocation and chairmanship of executive sessions. A quorum of the executive exists if at least three of its members are present. The executive committee decides with a simple majority.
(4) Minutes of the executive meeting are to be prepared and signed by the chairman and the secretary.
(5) The executive is authorized to draw up a business plan. The contents of the business plan are decided by the executive to the extent that it is not the reserve of the membership assembly.
(6) The executive may, as per the approved business plan, delegate current administrative tasks to a third party.
(7) The executives of the AGGSH e.V. may use the title president, vice president etc. in Anglophone countries.

11 Intermediate elections
(1) Should a member of the executive leave before his term of office ends, the executive committee is authorized to appoint a successor for the unexpired term.
(2) Should the chief executive (president) or the deputy chief executive (vice president) fail to complete their respective term of office an extraordinary membership assembly is to be convoked in which a successor is elected for the balance of the term.
This applies as well in case more than half the members of the executive leave before their term ends.

12 Auditors
The membership assembly elects two auditors for a term of two years. These may not be members of the executive. The auditors attest to the correct accounting of funds and confirm this by their signatures. They present a relevant report to the assembly.

13 AGGSH Forum
The AGGSH e.V. represents, internally and externally, all work groups of the association and their participants, as well as the work of the AGGSH forum.
The member of the executive of the AGGSH e.V. and the speaker of the AGGSH forum have the mandate to keep all nonmembers and participants in the work groups fully informed.
Participants in the work groups who are not members of the AGGSH e.V. affirm, from the moment they take up their activities, that the AGGSH e.V. represents them without reservation.

14 Advisory Board
On the advice of the executive, eminent persons are appointed to the advisory board. The advisory board counsels the executive in scientific, administrative and organizational matters.

15 Dissolution
Dissolution of the association can only be resolved in an extraordinary membership assembly convoked for this purpose. An invitation to such a membership assembly must be issued in writing one month in advance. For the resolution of dissolution of the association a three-quarter majority of the votes of members present is required.
At dissolution of the association or withdrawal of tax privileges the assets of the association are to be dispersed for tax exempt purposes. Resolutions concerning the disposal of assets may be implemented only after receipt of consent by the fiscal authorities.
The legal representative(s) must report the dissolution to the Register of Associations.

16 Effective Date
Additions and amendments of the above by-laws take effect by virtue of the membership resolution of the founding protocol of 11.Jan.2003 and resolutions by the executive dated 12.Aug.2003 and 10.Nov.2003 on 10.Nov.2003,

dated at Neumuenster, 10.11.2003

Arbeits-Gemeinschaft Genealogie Schleswig-Holstein e.V.
(Work Group Genealogy Schleswig-Holstein)

The Executive:

signed: Hans Peter Voss                     Herwig Karstens

Leif Glanert                  Ursula Mueller

Hans-Werner Selken

  Translated by Juergen P. Schultz, Canada, in May 2004